Exit and retirement
From this page you can locate a number of policies designed to ensure an equitable and consistent approach to exit and retirement.
These include:
- a code of practice on the way that staff on fixed term contracts are treated when their contracts are reviewed as the end date approaches;
- a code of practice on the arrangements for the early payment of pension and voluntary severance (this only applies when the college is seeking to reorganise its Schools, Institutes and Services);
- information about how to manage the date of your retirement
- Queen Mary's policy to operate without a set retirement age
- information about the arrangements that apply to ill-health retirement
- the arrangements for the conferment of Emeritus and Emerita titles to academic staff.
Leaver Process and Termination Form
When a line manager is made aware of their direct report's resignation, they need to complete the termination form (linked below) and send this to the relevant HR Operations team’s central inbox along with the resignation. The HR Operations team will then process this for payroll and send out a letter to the leaver with instructions on next steps.
Exit procedures will include off boarding activities, the rescinding of access to sensitive and software content, and the return of QMUL materials and equipment.
Termination Form - December 2025 [DOC 78KB]
Please note that it is of utmost importance that the section on ‘Activity and Location after Leaving’ in the form is completed before it is sent to the HR Operations team as this feeds into the University's reportable HESA data.