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Human Resources

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  1. Human Resources
  2. Policies & Procedures
  3. Family Friendly Policies

Family Friendly Policies

Maternity and Other Family Leave Guidelines 

For any queries contact the HR Operations Team

The University has a Code of Practice [PDF 177KB] which includes information for staff and managers about a range of provisions:

In addition the University has produced guides for staff on the following topics:

Maternity Leave Guidelines

Please read the documents below for advice and guidance on the Maternity Leave.

Please see below all of the relevant forms should you wish to submit a request for Maternity Leave:

Shared Parental Leave Guidelines

Please read the documents below for advice and guidance on the new Shared Parental Leave scheme which was introduced in April 2015.  Shared Parental Leave is quite a complex process which involves a number of different elements that interact including maternity leave and pay and leave and pay taken by your partner.  Therefore please speak to a member of the HR team before making any plans or commitments in relation to Shared Parental Leave to ensure you fully understand your entitlement.  

Please see below all of the relevant forms should you wish to submit a request for Shared Parental Leave:

Special Leave Policy and Procedure

Please note that compassionate leave and other leave for family reasons (including time off for dependants) is covered under our Special Leave Policy and Procedure. 
Queen Mary also provides several additional categories of leave.  A selection of these are listed below as part of our Special Leave Policy and Procedure:

  • Compassionate Leave
  • Parental Bereavement Leave
  • Carers Leave
  • Unpaid Leave

Please see below for downloadable version of the Application form for Special Leave from the appendix of the Policy:

Risk Assessment

If you are pregnant, you and your manager will need, early in the pregnancy, to review together:

  • the health and safety risk assessment for your work and workplace; and
  • how you may be affected while you are pregnant or breast-feeding.

Use the Queen Mary Pregnancy Risk Assessment Form and Guidance [DOC 100KB] to do this. 

Pregnancy hazard guidance V1 - April 2022 [PDF 516KB]

Fertility Treatment Guidelines

The University recognises the physical and emotional stresses of undergoing fertility testing and treatment and wishes to support those staff who are going through the process. Our Fertility Treatment Policy is intended to assist eligible staff members in the logistical and emotional aspects of undergoing treatment.

Further details can be found in the guidelines Queen Mary Fertility Guidance [PDF 205KB]. 

If you have any questions about these policies and guidelines, you are advised to contact the HR Adviser for your Faculty.

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